ePLUS
ePLUS is the service for the dematerialisation of IT document management processes. Creation, control, approval workflow, signing, storage, all in the same service.
Who is it for?
ePLUS is the Entaksi service which allows you to control through a single application the document management, the electronic signature and regulatory preservation. Thanks to this service, it is possible to dematerialize one’s own processes linked to paper documents, operating only in a digital way with simplicity and security.
The features of the service are:
-
management of your computer archive, with sharing and exchange of documents thanks to specific workflows;
-
organization of the content with folders, clearly visible in tree diagrams;
-
use of all types of electronic signature (simple, advanced, qualified and seal), with the possibility of affixing multiple and repeated signatures;
-
definition of access rights and document visibility criteria;
-
"full text" or metadata search for your own documents;
-
digital signature of the uploaded analog expense report;
-
creation of the Submission Information Packages (SIP) with attributes;
-
release of the digitally signed Deposit Receipt;
-
archiving and indexing of the IT documents based on the defined attributes;
-
execution of the storage process, which provides the creation of the Archival Information Packages (AIP) the index generation according to SiNCRO standard, the affixing of digital signature and timestamp, the saving of the Archival Information Packages on a support with characteristics of high reliability and permanence of the data, for a contractually established period;
-
possibility to create the Dissemination Information Packages (DIP) on demand;
-
reception of parameterizable notifications by the system.
The Entaksi Solutions Preservation System complies with what is defined in the "Guidelines on the formation, management and preservation of IT documents" and in the "Regulation on the criteria for the provision of IT document storage services" issued by AgID, which supervises in compliance with the quality and safety criteria of qualified preservation service providers.
The System complies with the standards required by the aforementioned legislation, such as:
-
ISO 27001 for information security, including ISO 27017 extensions, with information security controls specific to the cloud, ISO 27018, with controls on the protection of personal data in the cloud, and ISO 27035 for the management of security incidents;
-
ISO 9001 standard for quality management;
-
ISO 20000-1 standard for managing the provision of services;
-
ISO 22301 standard for business continuity management;
-
ISO 14721 OAIS standard which defines the Open Archival Information System, and the UNI 11386 SInCRO standard for archival package index descriptive structure;
-
the ETSI EN 319 401 and ETSI TS 119 511 standards, which define the requirements for the provision of the long-term preservation service for electronic signatures and seals.
The physical components of the storage system are divided into servers located in various
geographically distributed datacenters.
Entaksi uses redundant systems to ensure business continuity and pays particular attention to data redundancy,
which are distributed over several geographically distant sites with an equal role, or which can operate
either as a primary site or as a disaster recovery site interchangeably.
The sites which host the preservation system information are located within the European Union,
in full compliance with the law.
The data transmission, both between the systems and towards the users' operating stations, takes place by encrypted protocols,
with the use of asymmetric keys based on qualified certificates issued by recognized Authorities.
The signing process is managed through Entaksi’s eSIGN service.
Document management is based on eDOC service that allows you to organize, to catalog and
to search for any type of document. Thanks to the indexing of metadata, in other words the collection
of basic information of the document, it is possible to find the data with keywords at any time, without mediation
of protocol logs, eliminating long paper search times.
In order to allow the best integration with the management environment used by the customer, Entaksi has developed a set of APIs in eCON LUL service which allows the execution of all the functions connected to the preservation process, without abandoning the management application context, in a completely transparent way for the final user.
The Entaksi Console web interface allows the Customer:
-
to search within the document repository, based on the defined indexes;
-
to view the searched results;
-
to view the documents resulting from the search made;
-
to request Dissemination Information Packages (DIP) for the searched documents;
-
to download the required Dissemination Information Packages;
Commercial information
The ePLUS service is provided upon payment of an annual fee, which can be divided according to the amount, also including the cost of the timestamps used during the storage process.
The ePLUS service is offered in two ways:
-
ePLUS Studi, specifically aimed at professional Firms, whose fee is fixed based on the number of the Customers companies of the Firm managed with the service;
-
ePLUS Aziende, aimed precisely at the companies, whose fee is determined on the basis of the space occupied by the documents managed by the service.
Optional add-ons are available for the progressive extension of service coverage.