eAMB
eAMB is the service dedicated to the Waste Identification Forms (FIR) management, sending and storage in compliance with law. Manage the FIR sending by PEC and the storage of its fourth copy in a digitally way.
Who is it for?
The eAMB Service offers to the Customer the ability to send the fourth copy of the Waste Identification Form via PEC and automatically archive it in compliance with law. In addition, it is possible to use the digital document preservation features in SaaS mode, to be able to search and view the archived documents.
The eAMB service allows to send documents intended for archiving in the most suitable formats for long-term preservation.
The features of the eAMB service are:
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acquisition the scan of fourth Copy of the FIR, including all annotations manually made on the original analogue document;
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creation of the corresponding electronic document, which is a "copia per immagine di un documento analogco" ("copy to image of analogue document");
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sending the electronic document to the waste producer via certified email (PEC);
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archiving the electronic documents thus created by generating a Submission Information Package (SIP) with the relevant metadata;
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issuance of a digitally signed Confirmation of Receipt;
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archiving and indexing the documents based on the defined metadata;
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execution of the preservation process, which involves creating the Archival Information Package (AIP), generating the index according to the UNI 11386:2020 SiNCRO standard, applying a digital signature and timestamp, storing the Archival Information Package on media with features of high reliability and high permanence of the data, and extending the validity of the signature until the end of the retention period, which is 5 years (as required by D. Lgs. 152/2006, Codice dell’ambiente, art. 193 comma 2.), with the option to extend the retention period upon the Customer’s request.
It is also available a service for publishing the fourth copy on a dedicated management platform, so that the document can be quickly displayed to all users who request it.
Through specific metadata, it is possible to filter documents in order to generate a Dissemination Information Packages (DIP) with legal value that can be opposed to third parties. The preservation service provided by Entaksi ensures the long-term legal validity of electronic documents.
The Entaksi Solutions Preservation System complies with what is defined in the "Guidelines on the formation, management and preservation of IT documents" and in the "Regulation on the criteria for the provision of IT document storage services" issued by AgID, which supervises in compliance with the quality and safety criteria of qualified preservation service providers..
Any integration with a document management system uses the eDOC service provided by Entaksi.
The System complies with the standards required by legislation, such as:
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ISO 27001 for information security, including ISO 27017 extensions, with information security controls specific to the cloud, ISO 27018, with controls on the protection of personal data in the cloud, and ISO 27035 for the management of security incidents;
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ISO 9001 standard for quality management;
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ISO 20000-1 standard for managing the provision of services;
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ISO 22301 standard for business continuity management;
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ISO 14721 OAIS standard which defines the Open Archival Information System, and the UNI 11386 SInCRO standard for archival package index descriptive structure;
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the ETSI EN 319 401 and ETSI TS 119 511 standards, which define the requirements for the provision of the long-term preservation service for electronic signatures and seals.
The physical components of the storage system are divided into servers located in various
geographically distributed datacenters.
Entaksi uses redundant systems to ensure business continuity and pays particular attention to data redundancy,
which are distributed over several geographically distant sites with an equal role, or which can operate
either as a primary site or as a disaster recovery site interchangeably.
The sites which host the preservation system information are located within the European Union,
in full compliance with the law.
The data transmission, both between the systems and towards the users' operating stations, takes place by
encrypted protocols, with the use of asymmetric keys based on qualified certificates issued by recognized Authorities.
In order to allow the best integration with the management
environment used by the customer, Entaksi has developed
a set of APIs in eCON service which allows the execution
of all the functions connected to the preservation process,
without abandoning the management application context,
in a completely transparent way for the final user.
The integration of the PEC box allows you to automatically complete the FIR management process.
The Entaksi Console web interface allows the Customer :
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to search within the document repository, based on the defined indexes;
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to view the searched results;
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to view the documents resulting from the search made;
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to request Dissemination Information Packages (DIP) for the searched documents;
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to download the required Dissemination Information Packages;
Commercial information
The eAMB service is provided upon payment of an annual fee, which can be divided according to the amount, also including any cost of preparing the IT document from the original analogue one, of sending by PEC (through the Customer or Entaksi mailbox) and of timestamps used during the preservation process.
The fee is determined by the quantity of documents managed in a year, in brackets.