ePEC
For archiving and digital preservation in comliance with law of the Company Certified Electronic Mail there is the ePEC service.
Who is it for?
The ePEC service is the customization of the eCON preservation service of Entaksi for the Certified Electronic Mail.
The Italian regulation of the PEC certified mail use is contained
in the Presidential Decree February 11, 2005, n. 68.
For further information on current legislation,
you can visit the section dedicated to the Certified Electronic Mail
on the Digital Agency for Italy website.
The service allows you to preserve your PEC documents in accordance with the law, through the functions
of digital documents management and preservation of the Entaksi Console, a web interface in SaaS mode, active 24/7.
The documents maintain their legal value and the characteristics of authenticity, integrity, reliability, legibility, availability,
provided for by current legislation.
ePEC has REST API services for integrating with third-party document management systems.
It can also be integrated with other Entaksi services.
The features of the service are:
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automatic or manual submission of Certified Electronic Mail emails;
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creation of the Submission Information Package (SIP) with the related archiving metadata and release of the Deposit Receipt, digitally signed;
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archiving and indexing of documents based on the defined attributes;
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execution of the preservation process;
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search functions that allow you to filter documents through metadata;
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possibility of requesting Dissemination Information Packages (DIP) with legal;
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document monitoring system and possibility of receiving parameterizable notifications by the system;
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possibility of receiving parameterizable notifications by the system, in correspondence with events regarding the preservation process.
The Entaksi Solutions Preservation System complies with what is defined in the "Guidelines on the formation, management and preservation of IT documents" and in the "Regulation on the criteria for the provision of IT document storage services" issued by AgID, which supervises in compliance with the quality and safety criteria of qualified preservation service providers.
The System complies with the standards required by the aforementioned legislation, such as:
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ISO 27001 for information security, including ISO 27017 extensions, with information security controls specific to the cloud, ISO 27018, with controls on the protection of personal data in the cloud, and ISO 27035 for the management of security incidents;
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ISO 9001 standard for quality management;
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ISO 20000-1 standard for managing the provision of services;
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ISO 22301 standard for business continuity management;
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ISO 14721 OAIS standard which defines the Open Archival Information System, and the UNI 11386 SInCRO standard for archival package index descriptive structure;
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the ETSI EN 319 401 and ETSI TS 119 511 standards, which define the requirements for the provision of the long-term preservation service for electronic signatures and seals.
The physical components of the storage system are divided into servers located in various
geographically distributed datacenters.
Entaksi uses redundant systems to ensure business continuity and pays particular attention to data redundancy,
which are distributed over several geographically distant sites with an equal role, or which can operate
either as a primary site or as a disaster recovery site interchangeably.
The sites which host the preservation system information are located within the European Union,
in full compliance with the law.
The data transmission, both between the systems and towards the users' operating stations, takes place by
encrypted protocols, with the use of asymmetric keys based on qualified certificates issued by recognized Authorities.
In order to allow the best integration with the management environment used by the customer, Entaksi has developed a set of APIs in ePEC service which allows the execution of all the functions connected to the preservation process in a completely transparent way for the final user.
The Entaksi Console web interface allows the customer:
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to upload automatically or manually the Certified Electronic Mail emails (PEC);
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to search within the document repository, based on the defined indexes;
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to view the searched results;
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to view the documents resulting from the search made;
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to request Dissemination Information Packages (DIP) for the searched documents;
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to download the required Dissemination Information Packages.
Commercial information
The ePEC service is provided upon payment of an annual fee, which can be divided according to the amount, also including any costs of the timestamps used during the preservation process.
The fee is determined by the documents stored occupied space (from 1 Gb to 1 Tb), and by the number of users (from 1 up to 1,000 users).