eCON FE
In order to compile your electronic invoices, manage and store them, there is eCON FE, the service that allows you to create your electronic invoice in the required format, to send it to the SdI, to deliver it to the recipient and to store it in compliance with the law.
Who is it for?
In addition to being an obligation for some, electronic invoicing can be an opportunity for many.
The eCON FE service eliminates the shipping and handling costs of paper invoices, reduces time
of receiving and sending, and complies with the legislation in terms of storage and management of IT documents.
The tax advantages are relevant for everyone, both public administrations and private individuals.
All Entaksi’s services are designed and built to be integrated with
third-party management environments thanks to a set of APIs. In this way, the user can use the service
without leaving his management system application interface.
As regards specifically the electronic invoice, eCON FE is a service dedicated to management of the entire PA, B2B, B2C electronic invoicing process, starting from the XML file created by the management system, with possible affixing of the electronic signature, sending / receiving of the invoice, file exchange with the SdI and preservation.
The service allows you to create your own electronic invoice, in an environment that is always available in SaaS mode,
send it, and monitor its status until it is stored.
Entaksi provides for the signature and the passage to the SdI. The invoice is finally kept
for the mandatory 10 years in Entaksi’s regulatory preservation system.
The eCON FE service includes:
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the manual entry using the FE editor, which allows the creation of invoices, in the formats required by current legislation;
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the manual documents loading from XML files, generated by other procedures;
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automatic documents loading by APIs interfaces, structured with other procedures;
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the signature of invoices in a completely automatic way;
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sending and receiving electronic invoices through the SdI;
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verification, control and management of responses from the SdI.
The subsequent phase of invoices preservation, in accordance with the law, is integrated through the eCON service for which Entaksi uses technological infrastructures, that meet the high reliability requirements required by law.
Entaksi provides the eIFE editor in order to compile electronic invoices. eIFE is delivered
in SaaS (Software as a Service) mode through the web interface hosted on the Entaksi Console.
It is therefore not necessary to install any software to take advantage of the features of this service.
Through a single environment, the editor allows you to compile PA and B2B invoices in the XML format defined by the SdI,
to send them to the SdI after digital signature, and to monitor the exchanges and notifications that have occurred with the SdI.
The subsequent archiving phase is provided through Entaksi Solutions Preservation System, which is compliant with what is defined in "Guidelines on the formation, management and preservation of IT documents" and in the "Regulation on the criteria for the provision of IT document storage services" issued by AgID, which supervises in compliance with the quality and safety criteria of qualified preservation service providers.
The System complies with the standards required by legislation, such as:
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ISO 27001 for information security, including ISO 27017 extensions, with information security controls specific to the cloud, ISO 27018, with controls on the protection of personal data in the cloud, and ISO 27035 for the management of security incidents;
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ISO 9001 standard for quality management;
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ISO 20000-1 standard for managing the provision of services;
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ISO 22301 standard for business continuity management;
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ISO 14721 OAIS standard which defines the Open Archival Information System, and the UNI 11386 SInCRO standard for archival package index descriptive structure;
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the ETSI EN 319 401 and ETSI TS 119 511 standards, which define the requirements for the provision of the long-term preservation service for electronic signatures and seals.
The physical components of the storage system are divided into servers located in various
geographically distributed datacenters.
Entaksi uses redundant systems to ensure business continuity and pays particular attention to data redundancy,
which are distributed over several geographically distant sites with an equal role, or which can operate
either as a primary site or as a disaster recovery site interchangeably.
The sites which host the preservation system information are located within the European Union,
in full compliance with the law.
The data transmission, both between the systems and towards the users' operating stations, takes place by
encrypted protocols, with the use of asymmetric keys based on qualified certificates issued by recognized Authorities.
The eCON FE service is provided through a set of APIs which allows the execution of all the necessary functions in order to create, to monitor and to store your electronic invoices, and all fiscally relevant documents.
The Entaksi Console web interface allows access to both the electronic invoice editor and their monitoring environment, and it is integrated with the eCON service.
The web interface allows the customer:
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to create electronic invoices through an intuitive and easy-to-use editor;
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to copy invoices already created, without having to enter data already expressed at each upload;
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to monitor the invoice, to verify the success of the passage through the SdI, and to manage notifications for invoice-related events;
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to create payment packages, even with own invoices not created with the editor or other tax documents, and to send them into Entaksi’s Certified Preservation System;
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to monitor the retention process, to search documents, to request Dissemination Information Packages (DIP) for the researched documents.
Commercial information
The eCON FE service is provided upon payment of an annual fee, which can be divided in relation to the amount, also including the costs of signing invoices, intermediation with the SdI and the timestamps used during the preservation process.
The fee is determined by the amount of active and passive invoices managed in a year, in brackets.