eCON
eCON is Entaksi Solutions' certified digital preservation service. It eliminates paper management costs, and keeps your data safe and available whenever you want.
Who is it for?
In order to have legal value, IT documents must possess elements that guarantee
their authenticity, integrity, reliability, legibility and availability, as required
by article 44 of the Digital Administration Code.
Storage must take place in accordance with the provisions of
"Guidelines on the formation, management and preservation of IT documents",
containing technical rules which apply to both public and private entities.
Furthermore, electronic archiving and digital preservation
play a central role in any administrative and business process.
To entrust your documents to a person who meets the requirements defined
by "Regulation on rules for the provision of IT document storage services"
issued by AgID means guaranteeing a secure, certified system for your data,
which allows the keeping of your documents over time.
The eCON service consists in the possibility, for the Customer, to use in SaaS mode digital document storage functions through regulatory compliant operating procedures. All types of documents required by law can be stored, maintaining their legal value, as well as documents from other preservation services.
The eCON service allows you to send the documents you want to store according to the most suitable formats for long-term preservation.
Furthermore, Entaksi’s preservation service complies with ETSI EN 319 401 and ETSI TS 119 511 standards, which define the requirements for the provision of the long-term preservation service of signatures and electronic seals, in order to ensure the legal validity of IT documents over time.
The service features are:
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creation of the Submission Information Packages (SIP) with attributes;
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release of the digitally signed Deposit Receipt;
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archiving and indexing of documents based on the defined attributes;
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execution of the storage process which provides the creation of the Archival Information Packages (AIP), the index generation according to the UNI 11386:2020 SiNCRO standard, the affixing of digital signature and timestamp, the saving of the Archival Information Packages on a support with characteristics of high reliability and permanence of the data and finally the extension of the signature validity until the term of documents preservation.
Entaksi Solutions covers the role of Preservation Service Provider and Preservation Manager as defined in the AgID Guidelines.
All Entaksi’s services are designed and built to be integrated through a set of APIs with third-party management environments, in order to allow the user to use the services without leaving the application interface of his management system.
The Entaksi Solutions Preservation System complies with what is defined in the "Guidelines on the formation, management and preservation of IT documents" and in the "Regulation on the criteria for the provision of IT document storage services" issued by AgID, which supervises in compliance with the quality and safety criteria of qualified preservation service providers.
The System complies with the standards required by the aforementioned legislation, such as:
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ISO 27001 for information security, including ISO 27017 extensions, with information security controls specific to the cloud, ISO 27018, with controls on the protection of personal data in the cloud, and ISO 27035 for the management of security incidents;
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ISO 9001 standard for quality management;
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ISO 20000-1 standard for managing the provision of services;
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ISO 22301 standard for business continuity management;
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ISO 14721 OAIS standard which defines the Open Archival Information System, and the UNI 11386 SInCRO standard for archival package index descriptive structure;
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the ETSI EN 319 401 and ETSI TS 119 511 standards, which define the requirements for the provision of the long-term preservation service for electronic signatures and seals.
The physical components of the storage system are divided into servers located in various geographically distributed datacenters.
Entaksi uses redundant systems to ensure business continuity and pays particular attention to data redundancy,
which are distributed over several geographically distant sites with an equal role, or which can operate
either as a primary site or as a disaster recovery site interchangeably.
The sites which host the preservation system information are located within the European Union,
in full compliance with the law.
The data transmission, both between the systems and towards the users' operating stations, takes place by encrypted protocols, with the use of asymmetric keys based on qualified certificates issued by recognized Authorities.
In order to allow the best integration with the management environment used by the customer, Entaksi has developed a set of APIs in eCON service which allows the execution of all the functions connected to the preservation process, without abandoning the management application context, in a completely transparent way for the final user.
The Entaksi Console web interface allows the Customer:
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to search within the document repository, based on the defined indexes;
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to view the searched results;
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to view the documents resulting from the search made;
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to request Dissemination Information Packages (DIP) for the searched documents;
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to download the required Dissemination Information Packages;
Commercial information
The eCON service is provided upon payment of an annual fee, which can be divided according to the amount, also including the cost of the timestamps used during the preservation process.
The fee is determined by the documents stored occupied space (from 1 Gb to 1 Tb), and by the number of users (from 1 up to 1,000 users).