eMAN
The eMAN service allows you to create the Preservation Manual in compliance with the AgID Guidelines. Automatic creation and preservation of the manual constantly updated with respect to the evolution of the legislation and the methods of the preservation service submission.
Who is it for?
The "Guidelines on the formation, management and preservation of IT documents" published by AgID on 10/09/2020, in chapter 4.5 "Digital preservation manager" provides that:
'…In the Public Administration, the preservation manager is a manager or a formally designated internal official with appropriate legal, IT and archiving skills. For subjects other than Public Administration, the role of the preservation manager can be performed by a person external to the organization, in possession of suitable juridical, IT and archiving skills. He must be a third party with respect to the preservation service manager….'.
The preservation manager is called to carry out the activities listed in the points
from a) to m) of chapter 4.5 of the Guidelines, but almost all of these activities, in particular those from a) to l)
(e.g. technical monitoring, generation of payment report, definition of security and technical policies
for maintaining the preservation system, etc.) will delegate to the preservation service manager.
The only non-delegable activity, which therefore remains the responsibility of the preservation manager,
is that relating to point m). It is the creation and maintenance of the preservation manual
in compliance with the criteria defined by the Guidelines.
In order to simplify and support this activity, Entaksi makes eMAN available. With this service it is possible to obtain a manual already compliant with the Guidelines, containing the description of the preservation processes already used. It will also keep constantly updated with respect to changes in the legislation and the methods for providing the preservation service.
Once digitally signed by the preservation manager, the manual will submit using the eCON preservation service provided by Entaksi.
The service includes:
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entry of the personal data of digital preservation manager and of the company contact person;
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automatic creation of the Preservation Manual compliant with the AgID Guidelines and constantly updated with respect to changes in the legislation and on the provision of the preservation service;
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automatic submission to the Preservation System through the creation of the Submission Information Package(SIP);
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request of the submitted Manuals through a simple application interface.
The Entaksi Solutions Preservation System complies with what is defined in the "Guidelines on the formation, management and preservation of IT documents" and in the "Regulation on the criteria for the provision of IT document storage services" issued by AgID, which supervises in compliance with the quality and safety criteria of qualified preservation service providers.
The System complies with the standards required by the aforementioned legislation, such as:
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ISO 27001 for information security, including ISO 27017 extensions, with information security controls specific to the cloud, ISO 27018, with controls on the protection of personal data in the cloud, and ISO 27035 for the management of security incidents;
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ISO 9001 standard for quality management;
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ISO 20000-1 standard for managing the provision of services;
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ISO 22301 standard for business continuity management;
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ISO 14721 OAIS standard which defines the Open Archival Information System, and the UNI 11386 SInCRO standard for archival package index descriptive structure;
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the ETSI EN 319 401 and ETSI TS 119 511 standards, which define the requirements for the provision of the long-term preservation service for electronic signatures and seals.
The physical components of the storage system are divided into servers located in various
geographically distributed datacenters.
Entaksi uses redundant systems to ensure business continuity and pays particular attention to data redundancy,
which are distributed over several geographically distant sites with an equal role, or which can operate
either as a primary site or as a disaster recovery site interchangeably.
The sites which host the preservation system information are located within the European Union,
in full compliance with the law.
The data transmission, both between the systems and towards the users' operating stations, takes place by
encrypted protocols, with the use of asymmetric keys based on qualified certificates issued by recognized Authorities.
In order to allow customers to create the Preservation Manual in compliant with the AgID Guidelines and with the contracted services, Entaksi has developed a simple web interface that allows you to:
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enter the personal data of the digital preservation managers;
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enter the personal data of the company contact people;
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automatically create the Preservation Manual;
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after digitally signing the Preservation Manual, submit it into the preservation service with the automatic creation of the Submission Information Package (SIP);
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request Dissemination Information Packages (DIP) for the searched manuals;
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download the required Dissemination Information Packages;
Commercial information
The eMAN service is provided upon payment of a one-off service setup fee, and an annual fee that covers all document revisions that are released during the year.
The service also includes the preservation of all the elaborated versions and the cost of the timestamps used during the preservation process.